BAND BOOSTER MEETING MINUTES - 20 NOV 2014

BAND BOOSTER MEETING MINUTES - 20 NOV 2014      (By Mr. Humpal)      

The November 20^th 2014 music program booster meeting started at 6:41 pm with 7 people present.

             The Band director requested parade & performance confirmation for the upcoming Christmas events.  Class attendance and more personal practice time needs to be encouraged so the students progress can be maximized. 

If your child has not tried on their shoes yet, please make arrangements to do so & pick them up. 

Pants should have been purchased already.  Every student needs black flat front Dickies brand pants with no cargo pockets. 

12-5 & 12-19 are minimum days.  All music program classes will be 2 hours earlier than usual on minimum days. 

Extra help was requested for the Christmas parade and Christmas performance.  At the parade, help is needed with the decorations, heavy instrument carriers need a break from time to time which will also help them to catch up with the rest of the band, also several parents are needed to help with water bottles & supervision.  Extra decorations were requested in case any student neglected to or couldn’t afford to decorate their instrument.  Instruction was given to avoid damaging the instruments with tape or exposed sharp metal.  We also discussed how the parent volunteers who walk with the band should remain in the back of the band or on the sidewalk behind the spectators during performances.  This will prevent an obstructed view of our performers.  We also need parent volunteers for the Christmas performance at St. Patrick’s.  We will need help moving equipment to and from the stage and parking lot, help is needed keeping track of children as well as wardrobe changes.
 

        The treasurer announced the current balance of the band account.  The communications director mentioned the update of the blog.  The online survey was discussed with a main point mentioned being how parents want to focus on local events.  6 strong volunteers are ready and available for the cleaning & re-arranging of the band room. 

Anna Maria & Amelia are co-chairs for the bake sale.  The dates for the bake sale have been confirmed for the weekend of January 31^st to February 1^st.  Mrs. Keeler will be contacted about the famous Keeler cake donations.  Mrs. Blackburn & the volunteer hour coordinator will be contacted to see if anyone wants to donate baked goods and/or volunteer at the booth.
 

            Extra performances were discussed at the retirement homes like mission gardens & Park Merced for sometime in February or March.  More performances are better.  Compliments were mentioned in regards to the Veteran’s Day performances.  A Sun Star article was submitted and will be posted on the blog or web page soon.
 

            Empty positions were discussed.  The position of ongoing fundraiser coordinator was highly recommended.
 

            Band performances & events were discussed:  Safe environment training may be done online.  Web site name was announced as “shieldthevulnerable.com”.  4^th grade electives were discussed.  We talked about the upcoming Christmas performances.  The official dress for the Christmas parade is Christmas attire primarily red and green.  Extra decorations on outfits and instruments is encouraged just be careful not to hinder the performance.  Song titles were listed.  The pre-sale tickets were discussed.  The official start date of the ticket sales was announced.  Ticket sales are very heavily encouraged.  Honor band date was changed to Jan 22^nd through Feb 7^th.  Honor band was described extensively.  Honor band was explained as part of the curriculum of Our Lady of Mercy Music program. 
 

           Announcement for the bake sale was suggested for the family envelopes.
 

         Suggestions were made regarding the bake sale.  Please plate store bought items and, if possible, donations should be marked appropriately for sugar free, gluten free or allergens (i.e. peanuts).  Prices were discussed.  Pre-sale tickets were explained.  Chair persons were recognized.
 

              December meeting was set for January 8^th.  The coin jar fundraiser was introduced.  Parent’s requested volunteers for help during the classes.  We discussed individual small garment bags for the Polos & black pants which have already been purchased. 

Gratitude was expressed for the use of the location at the end of the parade.  It was requested to pursue possible use of that same facility for the end of the Christmas parade. 

Meeting adjourned at 8 pm.

Thanksgiving greetings,

 

I hope everyone enjoyed their week of vacation!  I'm sending this out as an update to be added to what was discussed at the last meeting and the blog.

 

The final numbers are in for the shoe order.  

If you've already purchased a used pair or if you paid full price for the new ones, kindly disregard this part of the e-mail.  

The final total was $27.87 including tax & shipping.  

If you already paid your $15 down payment (most of you have) then the remaining balance for the shoes is $12.87.  

Remember, only the monthly donation is made out to Mr. Humpal.  

All other payments need to be made out to OLM band and turned in to Teresa.  

Please mark what the purchase is for in the notes portion of your check. 

If your child has not taken their shoes yet, please make arrangements to do so.

   

The following students NEED to turned in their medical form:

              I. Dimsey

              J. Bartley

              M. Garrison

              T. Dimsey

Please fill out your copy as soon as possible.

 

Parade & performance availability confirmation for the upcoming Christmas events is needed as soon as you know. 

Respond or call at your earliest convenience.

   

PLEASE WORK WITH YOUR CHILD ON THE SONGS

 

Pants should have been purchased already. 

Every student needs black flat front Dickies brand pants with no cargo pockets before our December 17th performance.  

Please mark your child's name in permanent ink on the inside tag & bring them in.  

 

Just a reminder, 12-5 & 12-19 are minimum days. 

All music program classes will be 2 hours earlier than usual on minimum days.

 

Extra help is requested for the Christmas parade and Christmas performance. 

At the parade, help is needed with

     the decorations,

     heavy instrument carriers need a break from time to time 

     several parents are needed to help with water bottles & supervision. 

 

Feel free to bring extra decorations in case any student neglected to or couldn’t afford to decorate their instrument. 

Try to avoid damaging the instruments with tape or exposed sharp metal. 

 

Parent volunteers who walk with the band, please remain in the back of the band or on the sidewalk behind the spectators during performances.  This will prevent an obstructed view of our performers. 

 

We also need parent volunteers for the Christmas performance at St. Patrick’s. 

We will need help moving equipment to and from the stage and parking lot,

Help is needed keeping track of children as well as wardrobe changes.  

 

Please plan on transporting your child's equipment both to and from the church & school.

 

The official dress for the Christmas Parade is

     Christmas attire primarily red and green

     Extra decorations on outfits and instruments is encouraged

           (just please be careful not to hinder the performance)

     Not picky about the footwear for the parade - please wear something sensible for weather and amount of walking / marching being done.

 

Music Program Uniforms will be worn for the church performance

 

Thankful for my salvation,

Bj

MRS BLACKBURN'S MEETING MINUTES: DIRECTION AND OBJECTIVE OF THE FUNDRAISER

Band Meeting with Mrs. Blackburn Minutes

8th October 2014

Meeting starts: 6:40 pm.

 

Mrs. Blackburn introduced the treasurer (parents committee). She gave a summary about the proposed budget, the main points that she mentioned were:

• Music program cannot do a letter campaign, because it may interfere with the school fundraising. Regarding this topic, she mentioned that this year the school fundraiser has changed. In order to facilitate the parents and committees, the efforts are increased towards the auction.
• Sending letters to potential donors might confuse and interfere with the school fundraiser.
• She strongly suggested that the music program should remain on a small scale, because it is an extra curricular activity.
• She discussed how the performances and activities should remain local, and if we wanted something additional for the music program, then the parents will need to pay in order to support the program.

Several questions were posed in the auditorium regarding the budget and the way that the parents can raise money for the music program.

 

The main conclusions were:

 

• The ONLY FUNDRAISER activity that will be authorized for the Band will be the annual BAKE SALE.
• DONATIONS will be accepted, as long as they are made directly to OLM MUSIC BAND PROGRAM.
• Any other donations will be accepted as long as the activity is not performed as a fundraiser under the name of OLM MUSIC BAND program.

BAND CALENDAR 2014/2015 - UPDATE #5 - REVISED AS OF 16 OCT 2014

 

Update #5 10-16-14

Tentative Calendar 2014-2015

Only underlined dates have been confirmed

2014

Oct. 28 ---  first crazy early practice 6:40-7:40 am

« mondays Nov. & Dec. ---  electives (basic dance, music & rhythm)

Nov. 3 ---  second crazy early practice 6:40-7:40 am

Nov. 6 ---  Veterans Day performance at OLM 8ish

Nov. 8 ---  field trip to the Central California Band Review, Merced (All Day)

Nov. 11 ---  Merced Veterans Day Parade free?

Dec.   6 ---  Merced Christmas Parade, Merced CA 724-8104

Dec.  17 ---  Christmas Performance at St. Patricks

2015

Jan     --- start selling pre-sale tickets for the bake sale. 
                    BIGGEST FUNDRAISER IN THE HISTORY OF THE BAND!

Jan 13-24 ---  MMCMEA County Honor Band audition, practices & performance

Jan. 28 ---  Cherish luncheon performance

Jan 31 & Feb. 1 ---  bake sale fundraiser. 
                              BIGGEST FUNDRAISER IN THE HISTORY OF THE BAND!

«Feb 23 & Mondays in Mar ---  electives (basic dance, music & rhythm)

Mar. 26 ---  Locals Only Winter Show – Golden Valley High School – Merced CA

April 25 ---  Relay for Life Parade

May. 1 ---  entertainment grandparent’s day

May 2 ---  Los Banos Spring Fair parade ($50) 658-0451  or 826-5166

May. 6 ---  end of school year performance and awards

May. 7,8 ---  talent show then Cap & Town performance

May. 16 --- Chowchilla Spring Fair

May. 22-23 ---  end of school year band trip

Jun. 9 ---  practice for fair performance 10:30 am-12:00 noon

Jun. 11 ---  fair performance

Jul. 2 ---  practice for the 4^th of July parade  10:30 am-12:00 noon

Jul. 4                ---  4^th of July parade

---  summer fundraiser

BAND BOOSTER MEETING - 23 OCT 2014 - MINUTES

Band Booster Meeting Minutes (by Secretary, Liza Gomez Daglio)

23^rd October 2014

Meeting starts: 6:45 pm.

-Progress

•  Mr. Humpal discussed the progress of the children; they are doing a good job, but some of them do not have the music ready for Veterans Day. However, the coaches and Mr. Humpal continue to work with them.
• Kids need to practice!

-Positions available

• The announcement for president, vice-president, G & WC Liaison are available, for more information, please contact Mr. Humpal.

-Uniform

After the conversation with Mr. Balckburn, the uniform for this year will be:

•  Polo shirts. These were ordered and paid by OLM BAND.
• Black DICKIES (or dress pants, PLEASE no cargo, huskies or pockets). ‘THIS IS PARENTS’ RESPONSIBILITY’
• Shoes, some parents made the deposits others did not. If you would like to order the shoes to get the bulk discount, please follow Mr. Humpal’s announcements.

-Budget #3

• Following the meeting with Mrs. Balckburn, the budget was modified. The purchase of band uniform and performance were cut.
• Rebecca Ybarra made the motion to accept the budget #3 and Amanda Campbell made the second
• Only local presentations were included in the new budget.
• Instruments and carriers: The band program needs to replace, buy and fix some of the instruments and carriers in order to all the kids can perform.
• Not all the children would like to march, so a discussion concerning who wants or need to march was on the table. The idea is to reduce the money that will be spent in the instruments, if there are children that are not willing to march.

FUNDARAISER  BAKE SALE

• The only activity allowed by Mrs. Blackburn to fundraise the necessities of the Band program will be the “BAKE SALE”.
• For the bake sale, it is very important to sell the tickets (pre-sale tickets) in order to raise more money.
•  Ana María  (chair) and Amelia (aid) will coordinate the fundraiser event.

However, DONATIONS directed to the BAND PROGRAM are more than welcome.

The budget was approved.

END OF MEETING-8:05 pm